Town of Wilton
Dear Mr. Brasfield,
I would like to express my utmost gratitude towards you and your company for all work that you have put into helping the Town of Wilton get started with the MyCitySAFE software. Until now, we had only originals of all of our council minutes, ordinances, and other important documents. Since we have started using your software, I don’t have to worry with trying to locate files when I am pressed for time, I simply go to the website and there it is, ready to go. It makes us truly be a transparent government and to us and our citizens, that means more than words.
Your staff has been absolutely amazing; we wouldn’t have a website without your help and Katie did a great job on it.
Starr has gone above and beyond to help the Town of Wilton. She has helped us get started by scanning documents into the computer and any questions that I had. We truly got a “package” deal from you guys, and I am impressed by your employees dedication to your company.
Getting started with MyCitySAFE software was a breeze, and it has continued to be. I was skeptical at first of how much time it would save me, but it really is so simple to scan and upload. There aren’t enought words to express how much your company has helped us, you brought us into the 21st century and we are looking forward to many more with you.
Thanks again,
April Price
Town Clerk
Town of Wilton
100 Depot Street
Wilton, Alabama
Wilton Logs On
A southwestern Shelby County town has taken a step toward opening its town hall 24 hours a day.
Wilton, with the help of the Birmingham-based TriNovus company, recently established the town’s first website at Wiltonalabama.com.
The new website contains links to the town’s online bill payment system, a calendar of town events and a list of Wilton’s government officials.
“It’s like an all-access pass to city hall 24/7,” said Wilton Town Clerk April Price. “We are very excited about it.”
The new site also contains a guestbook and an online action center, which will allow Wilton’s residents to voice concerns to town hall around the clock, Price said.
Through the action center, residents can list their name, address, the nature of their concern and their contact information. The action center data is then transferred to town hall, where it can be directed to the proper town official.
“The action center is a direct link to us,” Price said. “Like if someone has a burst water main, or if there is a street light out or a dog running loose or something, they can submit their concern online and it will go straight to my desk.”
The website’s “history” tab contains a town guest book, and Price urged anyone who lives or who has ever lived in Wilton to sign the book and share their memories of the town.
“We would like anyone with a memory of Wilton to leave us a message about something they remember,” Price said. “Our goal is to publish a community cookbook with some of those memories printed in it.”
The town also has some future plans for the site, including a full town business directory and list of important numbers for those moving into the town.
Wilton officials are also working with TriNovus to integrate the site into the company’s VendorVault system, which will serve as an online database for the town’s documents once it is installed.
“We still have a few tweaks to make to the site,” Price said. “But I personally am very excited about it. Wilton has never had anything like this before.”
Original Article from Shelby County Reporter.
Wilton Creating Online Document Database
More than 80 years ago, flames destroyed a town hall in one of Shelby County’s smallest communities.
In addition to losing its mayor’s office, council chambers and one its earliest landmarks, Wilton also lost nearly all of its public records, deeds and ordinances when its town hall burned to the ground in the early 1900s.
Today, the new town hall, which was built in 1934, houses thousands of paper copies of its records dating back to the year the new town hall was constructed.
But because fire has already once destroyed the town’s archives, Wilton officials are now taking a 21st-century approach toward ensuring the disaster never repeats itself.
This summer, Wilton will become the third Shelby County municipality to install the VendorVault Document Management System, which was developed by the Birmingham-based TriNovus financial software company.
Through the VendorVault program, Wilton will be able to archive all of its town council minutes, agendas, ordinances, resolutions, deeds, leases, vehicle titles and contracts on an Internet database.
“Our first town hall burned, and when it did, we lost everything,” said Wilton Town Clerk April Price. “This will just allow us to have the added security of having all that information stored on one online database.”
The town will implement the document management program when it launches its new city website in mid June. The website will also integrate the town’s online water bill payment system, which the city recently began offering.
As of May 13, town officials had not yet finalized the town’s website address.
“Sometimes, when you have a part-time mayor or city council members, it can be difficult to get in touch with the city,” said Starr Largin, a TriNovus marketing representative. “This program will give everyone access to town hall 24 hours a day, seven days a week.”
Allowing online access to the town’s documents will help Wilton save money on copies, and will allow town residents to take care of many items without having to travel to the town hall, Price said.
The system will also keep track of contracts the city has entered, and will ensure city officials do not miss a contract renewal date or stay in a contract too long, said Largin.
“This program will notify the city by e-mail when it is time to renew their contracts,” Largin said. “Sometimes, cities are just automatically paying on contracts for things they don’t even use anymore. This will help them manage all of those contracts.
“It will also give the city the high, medium and low costs of what their peer cities are paying the companies they are contracted with,” she added. “It can be used as a bargaining tool.”
Original Article from Shelby County Reporter.